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A regular meeting of the elders of Harris Creek Baptist Church was called to order November 8, 2017, at 6:30 a.m. Brad Lail, Chair, presided. A quorum was present. In attendance were Blair Browning, Brady Herbert, P. Michael Smith, Jim Underwood, Chris Holmes, Mark Welstead, and Kevin Jackson. Also in attendance were Rebecca Harris, Joey White, Trent Horner, Drew Greenway, and Jon Green.
Brad Lail opened the meeting in prayer.
The minutes from the October 11th meeting were reviewed and approved.
Joey White had sent a report of the October financials for the church in advance since we had a full schedule for our time so he began by asking if there were questions about those numbers. Next, most of our time was spent thoroughly reviewing the proposed 2018 budget. We discussed some specific areas, but we also spent a lot of time discussing what areas would naturally need an increase due to the new facility that will be opening within this budget year. Further, what amount of those increases will be recurring going forward and what are one-time costs. Much work has been put into this process so the answers were much more than hopeful guesstimates – Joey has done a tremendous job running the point on this large, important project for Harris Creek.
We discussed our two prospective candidates for Elders (we had held interviews the prior week with each individual). We agreed to move forward with the two individuals, which means we will present the names to the church in the near future for a two-week period where church members are able to voice any concerns over Biblical reasons why one should not serve in this role. We are excited about the ways in which these two individuals' talents will add to the Elder Board.
We discussed the timing of the Budget proposal and subsequent vote as well as the Elder announcements. Due to our final push for Our Turn and "Big Give Sunday," we talked about optimal timeframes for each of these important items.
We closed by praying for the church and for several specific prayer requests.
Download the "Keeping You Current" from November.
A regular meeting of the elders of Harris Creek Baptist Church was called to order October 11, 2017, at 6:30 a.m. Brad Lail, Chair, presided. A quorum was present. In attendance were Blair Browning, Brady Herbert, P. Michael Smith, Jim Underwood, and Kevin Jackson. Also in attendance were Rebecca Harris, Joey White, Trent Horner, Drew Greenway, and Jon Green.
Brad Lail opened the meeting in prayer.
The minutes from the September 13th meeting were reviewed and approved.
Joey White gave a brief overview of the September financials for the church as well as provided an overview of the church's progress with Our Turn. The final 2 ½ month stretch of Our Turn is obviously important. We have operated in a lean manner underspending every month of this year's budget. At the same time, the Board made sure we weren't constraining anyone or any ministry opportunities. We talked in-depth about budgeting increases for next year – particularly with the new building. The target delivery for the new building is still the beginning of summer, which would put us in good position to open the building at the outset of the school year. The budget for 2018 will be presented at our next Board meeting.
Jon Green and Rebecca Harris discussed an exciting opportunity (first discussed last month) with our downtown space at the Hippodrome as it relates to families. The space currently used for our kids during Sunday mornings was sold and though we have the chance to rent it for the same price through 2018, a change was coming. With the Hippodrome's expansion efforts, they have purchased the back lot and building and we will now rent a large space behind the Hippodrome from them. This will serve multiple purposes and be a great blessing to families who will no longer have to cross the street to drop off/pick up their kids. There is a lot more room and it includes office space, rooms for kids, Navigate, etc. Further, it provides opportunities for our staff/interns to have a downtown presence throughout the week, for ministries/Life groups to possibly meet, and for the Sunwest campus to have some office space open up to enable potential new hires to have space. The elders each walked through the space the following week and were told the ideas for the space ranging from paint to who would office where and more – we unanimously approved the money necessary, which will actually come from unused budgeted funds this year. Even if it weren't, we would have unanimously approved this as we see the tremendous value this will provide the Downtown campus.
Blair Browning and Kevin Jackson provided an update on the prospective elders. Both men have agreed to be considered and go through the selection process. Brady Herbert will provide them with the PI, as well as an elder questionnaire form. We have lined up interviews with them to be held at an additional meeting at the beginning of November.
The elders approved a recommendation from the Executive team that Brady Herbert will experiment with static preaching at Sunwest on Sunday mornings. In addition to it taking out the guesswork for people who want to know where he will be, it will also be less taxing on him as he will be able to avoid the drive across town in between sermons. Further, this follows multi-site model "best practices," as well as helping us look at the potential of live-streaming in the future.
We talked about multiple prayer requests and Brady Herbert closed in prayer.
Download the "Keeping You Current" from October.
A regular meeting of the elders of Harris Creek Baptist Church was called to order September 13, 2017, at 6:30 a.m. Brad Lail, Chair, presided. A quorum was present. In attendance were Blair Browning, Brady Herbert, Chris Holmes, Jim Underwood, Mark Welstead, and Kevin Jackson. Also in attendance were Rebecca Harris, Joey White, Trent Horner, Drew Greenway, and Jon Green.
Brad Lail opened the meeting in prayer.
The minutes from the August 2nd meeting were reviewed and approved.
Joey White gave a brief overview of the August financials for the church as well as provided an overview of the church's progress with Our Turn. This quarter's Our Turn updates will go out this week and Brady will address the church this Sunday (9/17) on the status.
Brady Herbert led a discussion with regard to a multi-site opportunity that has been presented to Harris Creek by another local church. The executive team from staff met to discuss the viability of an additional site since our last elder meeting and presented a thorough proposal. There is great potential at the site and it has the prospects of being a catalyst to growth in the church, but without financial margin, Brady said he just does not see how we can take this on at the time. There would be additional staffing necessary in additional to other monthly costs. We all trust that if the Lord wants Harris Creek there, He will make it abundantly clear on the financial front, but that currently, the report from Brady and executive team is to pass.
Brady Herbert, Joey White, and Jon Green described a looming deadline involving our kids' location at the downtown site. We have space leased through the end of 2018 so this is not imminent, but we are actively seeking alternative plans for the future to be prepared. We discussed an opportunity that exists with our current landlord at the Hippodrome, which would bring stability to this area of the downtown campus.
Drew Greenway and Rebecca Harris talked about Deacons and their current form and function within the church. (*NOTE: We had a strategic elder meeting on the evening of 8/22 where this topic was the main conversation so this report is a follow-up from that meeting*). Drew led a focus group with four current Deacons and presented some of the thoughts/themes that came out of that time. We had a very informative and healthy discussion about how best to move forward with this important group of servant leaders at our church. We encouraged Drew to lead an additional focus group or two in order to represent more voices and he will report next meeting from those times. Trent Horner also highlighted approaches from two other churches with regard to Deacons to inform the board of structure and function, which was helpful.
Brad Lail reiterated date/time for an upcoming strategic meeting regarding new elder selection and then Jim Underwood closed in prayer.
Download the "Keeping You Current" from September.