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Minutes of the Board of Elders - May 10, 2017

May 31, 2017

A regular meeting of the elders of Harris Creek Baptist Church was called to order May 10th, 2017, at 6:30 a.m. Brad Lail, Chair, presided. A quorum was present. In attendance were Blair Browning, Brady Herbert, P. Michael Smith, Jim Underwood, Kevin Jackson, and Mark Welstead. Also in attendance were Drew Greenway, Rebecca Harris, Trent Horner, Joey White, and Jon Green.

Brad Lail opened the meeting in prayer.

The minutes from the April 12th meeting were reviewed and approved.

Joey White gave a brief overview of the April financials for the church as well as provided an overview of the church's progress with Our Turn. Despite increasing our budget the past two years, the church continues to meet our budget as well as underspend based on the budget. However, we will need to build more of a surplus in order to continue toward the Our Turn goal. As always, we are grateful for the many faithful, and indeed, "cheerful givers" in our church.

Joey White highlighted specific areas of the upcoming Ministry Plan, and he noted several experiments that the teams will take on. As a church, we want to key in on three areas – these are: 1) poverty/homelessness; 2) adoption/foster care; 3) women/children/families. We are doing this in order to cultivate a rich focus of ministry and to provide a more targeted approach collectively for our Body. For example, the college group will pursue a mission trip with Living Water International. Not only does this fit within the first key area of poverty, but it also encompasses one of our principles as a church: "Deep over Wide." We have a long-standing relationship with this ministry and this will be a way to increase our involvement. We will have a several new ministries launch this year, and again, more focused ministry partnerships throughout our teams.

Another exciting development will be the addition of Life Group Coaches. We do NOT want to pull people away permanently from the life groups that they have formed a strong connection with, and yet we DO want to take advantage of their knowledge that stems from having healthy group experiences. Thus, we will ask and train couples to be Life Group Coaches where they will help facilitate new life groups for 6-8 weeks beginning in the fall. This will enable a new life group to get off to a great start with people who understand "best practices" for Life Groups. During this period, the hope is that leaders will emerge from within the group and that the Life Group Coaches can return to their groups with confidence that they have helped the new group get off to a great start.

We remain very excited about the opportunities for leadership development for both staff and for our
members that will result from this new Ministry Plan. More so, we are excited about the ministry
that will occur both within and outside of the church walls. We are thankful for the thoughtful planning process in which staff members were truly pushed to create and to consider innovative ideas.

Brady Herbert talked about the fact that multiple members of staff have been asked to officiate weddings. We will engage in licensing these staff members, as it will provide more structure and coverage for our staff.

Joey White discussed the first meeting later in the day led by K4 that had a lengthy agenda and had numerous subcontractors in attendance. He also noted that construction would be beginning later in the day! The plan is to be entering the new building in fall '18 coinciding with the start of the school year.

Multiple prayer requests and praises were given and Drew Greenway closed in prayer.

Respectfully submitted,

Blair Browning


Keeping You Current // May 2017

May 11, 2017

Download the "Keeping You Current" from May.


Minutes of the Board of Elders - April 25, 2017

May 2, 2017

A strategic meeting of the elders of Harris Creek Baptist Church was called to order April 25th, 2017, at 6:30 p.m. Brad Lail, Chair, presided. A quorum was present. In attendance were Blair Browning, Brady Herbert, P. Michael Smith, Jim Underwood, Mark Welstead, Kevin Jackson, and Chris Holmes. Also in attendance was Rebecca Harris.

We discussed Part 2 of Leonard Sweet's book, So Beautiful.

We discussed proposed and future organizational charts. This conversation obviously entailed future plans with regard to logistics of our services that ranged from sites to delivery ability (i.e. pre-taping a sermon vs. streaming).

We closed in prayer and concluded at 8:30pm

Respectfully submitted,

Blair Browning


Minutes of the Board of Elders - April 12, 2017

May 1, 2017

A regular meeting of the elders of Harris Creek Baptist Church was called to order April 12th, 2017, at 6:30 a.m. Brad Lail, Chair, presided. A quorum was present. In attendance were Blair Browning, Brady Herbert, P. Michael Smith, Jim Underwood, Kevin Jackson, and Chris Holmes. Also in attendance were Drew Greenway, Rebecca Harris, Trent Horner, Joey White, and Jon Green.

Trent Horner opened the meeting in prayer.

The minutes from the March 15th meeting were reviewed and approved.

Joey White gave a brief overview of the March financials for the church as well as providing an overview of the church's progress with Our Turn. We discussed need for increased giving since it has been lower than desired the past two months, and we believe that dirt moving soon on construction will be of great benefit. We remain grateful for the way the Body has given on faith throughout Our Turn up to this point. We also discussed the closing of our new loan and that Brad Lail and Blair Browning as Chair and Secretary will sign at closing on behalf of the church.

Joey White talked about upcoming Ministry Plan and experiments that the teams have been challenged with...he reviewed several ideas from different teams such as Youth, College, and Kids and we will hear all of these next meeting. We are excited about the opportunities for leadership development that will result from this process.

Brady Herbert talked about "God in the Movies" and we concluded a discussion that had been ongoing over e-mail about one particular selection. The elder team and lead pastor spent time praying about and thinking through the selections and this was a good discussion on culture and consumption. We are excited about this upcoming series.

Brady Herbert conveyed potential organizational chart changes for the next season of Harris Creek – more than likely a 12-18 month mindset that will lead us into the new building. Kevin Jackson also encouraged Brady to think about what a future organizational chart would look like in addition to the proposed one and Brady said he would work on that, as well.

We moved into another room in the church where we met Matt Steen, a current staff member, who was ordained and prayed for to conclude our time.

Respectfully submitted,

Blair Browning


Keeping You Current // April 2017

April 6, 2017

Download the "Keeping You Current" from April.


Minutes of the Board of Elders - March 15, 2017

April 1, 2017

A regular meeting of the elders of Harris Creek Baptist Church was called to order March 15th, 2017, at 6:30 a.m. Brad Lail, Chair, presided. A quorum was present. In attendance were Blair Browning, Brady Herbert, P. Michael Smith, Mark Welstead, Jim Underwood, Kevin Jackson, and Chris Holmes. Also in attendance were Drew Greenway, Rebecca Harris, Trent Horner, Joey White, and Jon Green.

Brad Lail opened the meeting in prayer.

The minutes from the February 15th meeting were reviewed and approved.

Joey White gave a brief overview of the February financials for the church as well as providing an overview of the church's progress with Our Turn. We continue to examine overall metrics of giving/additional giving year over year and remain thankful for the faithful, sacrificial giving of the church body. Joey also facilitated a discussion regarding expansion financing and our two potential lenders (NOTE: following this meeting, the elder board went and met with First National Bank McGregor (TFNB), one of the two financial lenders under consideration for lending at the time, in order to hear their proposal. We met at their bank, and after hearing their proposal, the Board later voted via e-mail and agreed to go with this local lending institution: TFNB).

Chris Holmes temporarily recused himself from the room as the Board discussed a contract between Harris Creek and Baylor University's School of Social Work. There are stipulations within the contract between the Department and Harris Creek primarily based around confidentiality, which the elders understood. Signing this contract will enable us to have a student intern at the church and the Board unanimously approved signing the contract.

(Chris Holmes returned to the room) Brady Herbert gave an update on the creation of the new Ministry Plan. He has challenged each group to experiment this year based on our Ministry Principle of "Create over Reproduce." The goal is to have fresh vision in all areas knowing that not everything will work, but that failures are a part of healthy innovation. Staff will present what the final product will look like to the elders in May.

Trent Horner conveyed an issue within a Life Group, which the Board discussed.

Trent Horner talked about "For the City" training. Trent and Bethany Stephens spent two days with Austin Stone church to examine a more expansive launch of mission opportunities in our city for our church. These opportunities will be on our website soon enabling a more robust search platform where the Body can find an opportunity to serve based on the day/area/etc. they choose. The website will also have the benefit of providing a hub that a) helps us know who is involved where; and b) eliminates the need of having one point person to do all of the connecting. Trent believes this will be a great on-ramp for our people to invest in the city. Trent also met with Prosper Waco, who is collaborating with local churches and non-profits.

The needs of the body were discussed and Jon Green closed us in prayer.

Respectfully submitted,

Blair Browning


Keeping You Current // March 2017

March 1, 2017

Download the "Keeping You Current" from March.


Minutes of the Board of Elders - February 15, 2017

February 28, 2017

A regular meeting of the elders of Harris Creek Baptist Church was called to order on Wednesday February 15, at 6:30 a.m. Brad Lail, Chair, presided. A quorum was present, including Brady Herbert, Mark Welstead, Chris Holmes, Kevin Jackson, P. Michael Smith, and Jim Underwood. In addition, Joey White, Drew Greenway, Rebecca Harris, and Jon Green were in attendance.

Brad Lail opened the meeting in prayer.

The minutes from the January 11, 2017 elder meeting were reviewed and approved.

Joey White reviewed the church financials for January which were remarkably positive with a favorable net variance from budget (both giving and expenses) of approximately $95,000. Such faithfulness by the congregation is a joy to witness and will help put our church in the best position possible as we get closer to finalizing arrangements for funding for the expansion project.

Joey White also gave an overview of the current conversations still underway with two potential lending institutions including a comparison of the current terms being discussed for the loan packages. No decision has been made yet but we hope to be in a position in the next month or so to make some decision as to which path to take to get the project funded prudently and in a timely manner.

Brady Herbert raised for discussion informal requests from a small number of church members for temporary ordination for the sole purpose of officiating respective wedding ceremonies. The elders decided that they would not make any exceptions from the normal procedures (and purposes) for obtaining ordination by Harris Creek.

Brady Herbert offered his thoughts concerning an agenda for the upcoming strategic elder meeting.

The needs of the body were discussed and Drew Greenway closed the meeting in prayer.

Respectfully submitted,

Jim Underwood


Keeping You Current // February 2017

February 9, 2017

Download the "Keeping You Current" from February.


Minutes of the Board of Elders - January 11, 2017

February 1, 2017

A regular meeting of the elders of Harris Creek Baptist Church was called to order January 11th, 2017, at 6:30 a.m. P. Michael Smith, Chair, (initially) presided. A quorum was present. In attendance were Blair Browning, Brady Herbert, Brad Lail, Mark Welstead, Jim Underwood and Chris Holmes. Also in attendance were Drew Greenway, Rebecca Harris, Trent Horner, Joey White, Jon Green, and Kevin Jackson.

Kevin Jackson opened the meeting in prayer.

The minutes from the December 14th meeting were reviewed and approved.

P. Michael Smith presented the new slate of officers for the 2017 year, which is Brad Lail as Chair, Jim Underwood as Vice-Chair, and Blair Browning as Secretary. The elders unanimously approved this group and in advance, we appreciate their service. We are thankful for the great way in which P. Michael Smith has served in the Chair role for the past two years and are glad that his role as an elder continues this year.

Joey White did a brief overview of the December financials for the Church as well as recapping the encouraging close to the year with regard to giving. We have expanded our budget for 2017 and this is a result of the trust we have in our Body, which is made up of so many who are giving sacrificially – something we don't take lightly. We celebrate the character of our people. We are also moving forward in discussions with new lenders for construction and discussed processes and timelines which will have more clarity in the next couple of months.

Chris Holmes gave an update on the writing of the bylaws and state that he should have a working document toward the end of the month to discuss at next month's strategic meeting. This stems from the "bylaw summit" the Elders had in October and we are committed to having these ready to present to the church body for discussion and approval late spring/early summer (May/June).

Brady Herbert discussed the ordination of a current member of the church who is completing his time at Truett Seminary. Several elders and staff volunteered to be a part of meetings this process will entail.

A schedule of 2017 strategic meetings was put forth and Brady Herbert highlighted that ongoing conversations about best uses of staff with regard to capacity and fit would be discussed with regard to everything from responsibilities to organizational chart. We also will read a Leonard Sweet book as an elder board and discuss key parts at the next two strategic meetings.

The needs of the body were discussed and the group closed with time in prayer.

Respectfully submitted,

Blair Browning