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Minutes of the Board of Elders - April 12, 2017

May 1, 2017

A regular meeting of the elders of Harris Creek Baptist Church was called to order April 12th, 2017, at 6:30 a.m. Brad Lail, Chair, presided. A quorum was present. In attendance were Blair Browning, Brady Herbert, P. Michael Smith, Jim Underwood, Kevin Jackson, and Chris Holmes. Also in attendance were Drew Greenway, Rebecca Harris, Trent Horner, Joey White, and Jon Green.

Trent Horner opened the meeting in prayer.

The minutes from the March 15th meeting were reviewed and approved.

Joey White gave a brief overview of the March financials for the church as well as providing an overview of the church's progress with Our Turn. We discussed need for increased giving since it has been lower than desired the past two months, and we believe that dirt moving soon on construction will be of great benefit. We remain grateful for the way the Body has given on faith throughout Our Turn up to this point. We also discussed the closing of our new loan and that Brad Lail and Blair Browning as Chair and Secretary will sign at closing on behalf of the church.

Joey White talked about upcoming Ministry Plan and experiments that the teams have been challenged with...he reviewed several ideas from different teams such as Youth, College, and Kids and we will hear all of these next meeting. We are excited about the opportunities for leadership development that will result from this process.

Brady Herbert talked about "God in the Movies" and we concluded a discussion that had been ongoing over e-mail about one particular selection. The elder team and lead pastor spent time praying about and thinking through the selections and this was a good discussion on culture and consumption. We are excited about this upcoming series.

Brady Herbert conveyed potential organizational chart changes for the next season of Harris Creek – more than likely a 12-18 month mindset that will lead us into the new building. Kevin Jackson also encouraged Brady to think about what a future organizational chart would look like in addition to the proposed one and Brady said he would work on that, as well.

We moved into another room in the church where we met Matt Steen, a current staff member, who was ordained and prayed for to conclude our time.

Respectfully submitted,

Blair Browning


Keeping You Current // April 2017

April 6, 2017

Download the "Keeping You Current" from April.


Minutes of the Board of Elders - March 15, 2017

April 1, 2017

A regular meeting of the elders of Harris Creek Baptist Church was called to order March 15th, 2017, at 6:30 a.m. Brad Lail, Chair, presided. A quorum was present. In attendance were Blair Browning, Brady Herbert, P. Michael Smith, Mark Welstead, Jim Underwood, Kevin Jackson, and Chris Holmes. Also in attendance were Drew Greenway, Rebecca Harris, Trent Horner, Joey White, and Jon Green.

Brad Lail opened the meeting in prayer.

The minutes from the February 15th meeting were reviewed and approved.

Joey White gave a brief overview of the February financials for the church as well as providing an overview of the church's progress with Our Turn. We continue to examine overall metrics of giving/additional giving year over year and remain thankful for the faithful, sacrificial giving of the church body. Joey also facilitated a discussion regarding expansion financing and our two potential lenders (NOTE: following this meeting, the elder board went and met with First National Bank McGregor (TFNB), one of the two financial lenders under consideration for lending at the time, in order to hear their proposal. We met at their bank, and after hearing their proposal, the Board later voted via e-mail and agreed to go with this local lending institution: TFNB).

Chris Holmes temporarily recused himself from the room as the Board discussed a contract between Harris Creek and Baylor University's School of Social Work. There are stipulations within the contract between the Department and Harris Creek primarily based around confidentiality, which the elders understood. Signing this contract will enable us to have a student intern at the church and the Board unanimously approved signing the contract.

(Chris Holmes returned to the room) Brady Herbert gave an update on the creation of the new Ministry Plan. He has challenged each group to experiment this year based on our Ministry Principle of "Create over Reproduce." The goal is to have fresh vision in all areas knowing that not everything will work, but that failures are a part of healthy innovation. Staff will present what the final product will look like to the elders in May.

Trent Horner conveyed an issue within a Life Group, which the Board discussed.

Trent Horner talked about "For the City" training. Trent and Bethany Stephens spent two days with Austin Stone church to examine a more expansive launch of mission opportunities in our city for our church. These opportunities will be on our website soon enabling a more robust search platform where the Body can find an opportunity to serve based on the day/area/etc. they choose. The website will also have the benefit of providing a hub that a) helps us know who is involved where; and b) eliminates the need of having one point person to do all of the connecting. Trent believes this will be a great on-ramp for our people to invest in the city. Trent also met with Prosper Waco, who is collaborating with local churches and non-profits.

The needs of the body were discussed and Jon Green closed us in prayer.

Respectfully submitted,

Blair Browning


Keeping You Current // March 2017

March 1, 2017

Download the "Keeping You Current" from March.


Minutes of the Board of Elders - February 15, 2017

February 28, 2017

A regular meeting of the elders of Harris Creek Baptist Church was called to order on Wednesday February 15, at 6:30 a.m. Brad Lail, Chair, presided. A quorum was present, including Brady Herbert, Mark Welstead, Chris Holmes, Kevin Jackson, P. Michael Smith, and Jim Underwood. In addition, Joey White, Drew Greenway, Rebecca Harris, and Jon Green were in attendance.

Brad Lail opened the meeting in prayer.

The minutes from the January 11, 2017 elder meeting were reviewed and approved.

Joey White reviewed the church financials for January which were remarkably positive with a favorable net variance from budget (both giving and expenses) of approximately $95,000. Such faithfulness by the congregation is a joy to witness and will help put our church in the best position possible as we get closer to finalizing arrangements for funding for the expansion project.

Joey White also gave an overview of the current conversations still underway with two potential lending institutions including a comparison of the current terms being discussed for the loan packages. No decision has been made yet but we hope to be in a position in the next month or so to make some decision as to which path to take to get the project funded prudently and in a timely manner.

Brady Herbert raised for discussion informal requests from a small number of church members for temporary ordination for the sole purpose of officiating respective wedding ceremonies. The elders decided that they would not make any exceptions from the normal procedures (and purposes) for obtaining ordination by Harris Creek.

Brady Herbert offered his thoughts concerning an agenda for the upcoming strategic elder meeting.

The needs of the body were discussed and Drew Greenway closed the meeting in prayer.

Respectfully submitted,

Jim Underwood


Keeping You Current // February 2017

February 9, 2017

Download the "Keeping You Current" from February.


Minutes of the Board of Elders - January 11, 2017

February 1, 2017

A regular meeting of the elders of Harris Creek Baptist Church was called to order January 11th, 2017, at 6:30 a.m. P. Michael Smith, Chair, (initially) presided. A quorum was present. In attendance were Blair Browning, Brady Herbert, Brad Lail, Mark Welstead, Jim Underwood and Chris Holmes. Also in attendance were Drew Greenway, Rebecca Harris, Trent Horner, Joey White, Jon Green, and Kevin Jackson.

Kevin Jackson opened the meeting in prayer.

The minutes from the December 14th meeting were reviewed and approved.

P. Michael Smith presented the new slate of officers for the 2017 year, which is Brad Lail as Chair, Jim Underwood as Vice-Chair, and Blair Browning as Secretary. The elders unanimously approved this group and in advance, we appreciate their service. We are thankful for the great way in which P. Michael Smith has served in the Chair role for the past two years and are glad that his role as an elder continues this year.

Joey White did a brief overview of the December financials for the Church as well as recapping the encouraging close to the year with regard to giving. We have expanded our budget for 2017 and this is a result of the trust we have in our Body, which is made up of so many who are giving sacrificially – something we don't take lightly. We celebrate the character of our people. We are also moving forward in discussions with new lenders for construction and discussed processes and timelines which will have more clarity in the next couple of months.

Chris Holmes gave an update on the writing of the bylaws and state that he should have a working document toward the end of the month to discuss at next month's strategic meeting. This stems from the "bylaw summit" the Elders had in October and we are committed to having these ready to present to the church body for discussion and approval late spring/early summer (May/June).

Brady Herbert discussed the ordination of a current member of the church who is completing his time at Truett Seminary. Several elders and staff volunteered to be a part of meetings this process will entail.

A schedule of 2017 strategic meetings was put forth and Brady Herbert highlighted that ongoing conversations about best uses of staff with regard to capacity and fit would be discussed with regard to everything from responsibilities to organizational chart. We also will read a Leonard Sweet book as an elder board and discuss key parts at the next two strategic meetings.

The needs of the body were discussed and the group closed with time in prayer.

Respectfully submitted,

Blair Browning


Minutes of the Board of Elders - December 14, 2016

January 13, 2017

A regular meeting of the elders of Harris Creek Baptist Church was called to order on Wednesday December 14, 2016, at 6:30 a.m. P. Michael Smith, Chair, presided. A quorum was present, including Brady Herbert, Mark Welstead, Blair Browning, Brad Lail, Chris Holmes, and Jim Underwood. In addition, Joey White and Kevin Jackson were in attendance.

P. Michael Smith opened the meeting in prayer.

The minutes from the November 9, 2016 elder meeting were reviewed and approved.

Joey White reviewed the financials for November for the church which were favorable in terms of the receipts and expenses compared to budget. It was noted that the budgeted offerings for December was very aggressive. The elders continue to appreciate the sacrificial stewardship of so many in our church body.

Brady Herbert gave an update on the possible hiring of a campus pastor for the Sunwest campus. No action is planned to be taken at this time.

Joey White gave an update on the physical expansion plans of our Sunwest campus. This update focused upon discussions with possible lenders and a new timetable for moving forward. We are awaiting more information from lenders to know when and how to proceed.

Joey White led a discussion and review of the proposed 2017 budget. This was approved by unanimous vote and will be presented to the church body on January 8 for a subsequent vote two weeks later.

P. Michael Smith presented proposed housing allowance amounts for eligible ministerial staff for 2017 (allocations that impact federal income tax consequences) and these were unanimously approved.

The needs of the body were discussed and the meeting closed in prayer.

Respectfully submitted,

Jim Underwood


Minutes of the Board of Elders - June 8, 2016

January 12, 2017

A regular meeting of the elders of Harris Creek Baptist Church was called to order on June 8, 2016, at 6:30 a.m. P. Michael Smith, Chair, presided. A quorum was present. In attendance were Blair Browning, Brady Herbert, Brad Lail, Chris Holmes, Mark Welstead, and Jim Underwood. Also in attendance were Jon Green, Drew Greenway, Rebecca Harris, and Joey White.

P. Michael Smith opened the meeting in prayer.

The minutes from the May 11th meeting were reviewed and approved.

Joey White provided a review of the May financials which were positive, with upward trends and favorable gifts and lower than budgeted expenses. The Our Turn campaign is going well with significant numbers of new members and others (who had not previously pledged) contributing.

Brady Herbert provided a preview of possible exciting new programs and points of emphasis being planned for the upcoming 2016-17 academic year. 

Joey gave an update on the UK training institute underway and shared some thoughts concerning possible expansion of this initiative in 2017.

Drew Greenway led a discussion concerning possible worship times at the two campuses for the upcoming year. No final decisions have yet been made as the staff is still weighing the pros and cons of various options.

We have scheduled a special elder meeting for June 22nd to review and discuss anticipated cost estimates for the expansion of the Sunwest campus.

The needs of the body were discussed and Jon Green closed the meeting in prayer.

Respectfully submitted,

Jim Underwood

 


Minutes of the Board of Elders - June 22, 2016

January 12, 2017

A regular meeting of the elders of Harris Creek Baptist Church was called to order on June 22, 2016, at 6:30 a.m. P. Michael Smith, Chair, presided. A quorum was present. In attendance were Blair Browning, Brady Herbert, Brad Lail, Mark Welstead, and Jim Underwood. Also in attendance were Joey White and Trent Horner as well as representatives of K4 (Keith Helpert and Andrew Lepert).

P. Michael Smith opened the meeting in prayer.

K4 presented a proposed budget for the expansion project. They also discussed areas in which they have managed to trim prior estimates for certain items as well as additional ways that we might be able to further reduce the budget for the expansion project. (In order to aid in reducing the overall cost of the project, K4 even unilaterally and generously decided to reduce their fees for the expansion.) After their presentation, Joey White led a discussion regarding the budget estimate. The overall estimate is within the range of the original estimates for construction presented to the congregation but we will continue to endeavor to reduce costs wherever possible without altering the scope or quality of the project envisioned. Further work on the construction budget will be undertaken by K4 with the subcontractors and with ongoing dialogue between K4 and Joey White.

Brady Herbert led a discussion concerning identifying possible new elders and a process for the selection. The elders covet the prayers of the body for wisdom in this process.

The needs of the body were discussed and Trent Horner led the elders in a closing prayer.

Respectfully submitted,

Jim Underwood