Minutes of the Board of Elders - March 15, 2017

April 1, 2017

A regular meeting of the elders of Harris Creek Baptist Church was called to order March 15th, 2017, at 6:30 a.m. Brad Lail, Chair, presided. A quorum was present. In attendance were Blair Browning, Brady Herbert, P. Michael Smith, Mark Welstead, Jim Underwood, Kevin Jackson, and Chris Holmes. Also in attendance were Drew Greenway, Rebecca Harris, Trent Horner, Joey White, and Jon Green.

Brad Lail opened the meeting in prayer.

The minutes from the February 15th meeting were reviewed and approved.

Joey White gave a brief overview of the February financials for the church as well as providing an overview of the church's progress with Our Turn. We continue to examine overall metrics of giving/additional giving year over year and remain thankful for the faithful, sacrificial giving of the church body. Joey also facilitated a discussion regarding expansion financing and our two potential lenders (NOTE: following this meeting, the elder board went and met with First National Bank McGregor (TFNB), one of the two financial lenders under consideration for lending at the time, in order to hear their proposal. We met at their bank, and after hearing their proposal, the Board later voted via e-mail and agreed to go with this local lending institution: TFNB).

Chris Holmes temporarily recused himself from the room as the Board discussed a contract between Harris Creek and Baylor University's School of Social Work. There are stipulations within the contract between the Department and Harris Creek primarily based around confidentiality, which the elders understood. Signing this contract will enable us to have a student intern at the church and the Board unanimously approved signing the contract.

(Chris Holmes returned to the room) Brady Herbert gave an update on the creation of the new Ministry Plan. He has challenged each group to experiment this year based on our Ministry Principle of "Create over Reproduce." The goal is to have fresh vision in all areas knowing that not everything will work, but that failures are a part of healthy innovation. Staff will present what the final product will look like to the elders in May.

Trent Horner conveyed an issue within a Life Group, which the Board discussed.

Trent Horner talked about "For the City" training. Trent and Bethany Stephens spent two days with Austin Stone church to examine a more expansive launch of mission opportunities in our city for our church. These opportunities will be on our website soon enabling a more robust search platform where the Body can find an opportunity to serve based on the day/area/etc. they choose. The website will also have the benefit of providing a hub that a) helps us know who is involved where; and b) eliminates the need of having one point person to do all of the connecting. Trent believes this will be a great on-ramp for our people to invest in the city. Trent also met with Prosper Waco, who is collaborating with local churches and non-profits.

The needs of the body were discussed and Jon Green closed us in prayer.

Respectfully submitted,

Blair Browning


Keeping You Current // March 2017

March 1, 2017

Download the "Keeping You Current" from March.


Minutes of the Board of Elders - February 15, 2017

February 28, 2017

A regular meeting of the elders of Harris Creek Baptist Church was called to order on Wednesday February 15, at 6:30 a.m. Brad Lail, Chair, presided. A quorum was present, including Brady Herbert, Mark Welstead, Chris Holmes, Kevin Jackson, P. Michael Smith, and Jim Underwood. In addition, Joey White, Drew Greenway, Rebecca Harris, and Jon Green were in attendance.

Brad Lail opened the meeting in prayer.

The minutes from the January 11, 2017 elder meeting were reviewed and approved.

Joey White reviewed the church financials for January which were remarkably positive with a favorable net variance from budget (both giving and expenses) of approximately $95,000. Such faithfulness by the congregation is a joy to witness and will help put our church in the best position possible as we get closer to finalizing arrangements for funding for the expansion project.

Joey White also gave an overview of the current conversations still underway with two potential lending institutions including a comparison of the current terms being discussed for the loan packages. No decision has been made yet but we hope to be in a position in the next month or so to make some decision as to which path to take to get the project funded prudently and in a timely manner.

Brady Herbert raised for discussion informal requests from a small number of church members for temporary ordination for the sole purpose of officiating respective wedding ceremonies. The elders decided that they would not make any exceptions from the normal procedures (and purposes) for obtaining ordination by Harris Creek.

Brady Herbert offered his thoughts concerning an agenda for the upcoming strategic elder meeting.

The needs of the body were discussed and Drew Greenway closed the meeting in prayer.

Respectfully submitted,

Jim Underwood


Keeping You Current // February 2017

February 9, 2017

Download the "Keeping You Current" from February.


Minutes of the Board of Elders - January 11, 2017

February 1, 2017

A regular meeting of the elders of Harris Creek Baptist Church was called to order January 11th, 2017, at 6:30 a.m. P. Michael Smith, Chair, (initially) presided. A quorum was present. In attendance were Blair Browning, Brady Herbert, Brad Lail, Mark Welstead, Jim Underwood and Chris Holmes. Also in attendance were Drew Greenway, Rebecca Harris, Trent Horner, Joey White, Jon Green, and Kevin Jackson.

Kevin Jackson opened the meeting in prayer.

The minutes from the December 14th meeting were reviewed and approved.

P. Michael Smith presented the new slate of officers for the 2017 year, which is Brad Lail as Chair, Jim Underwood as Vice-Chair, and Blair Browning as Secretary. The elders unanimously approved this group and in advance, we appreciate their service. We are thankful for the great way in which P. Michael Smith has served in the Chair role for the past two years and are glad that his role as an elder continues this year.

Joey White did a brief overview of the December financials for the Church as well as recapping the encouraging close to the year with regard to giving. We have expanded our budget for 2017 and this is a result of the trust we have in our Body, which is made up of so many who are giving sacrificially – something we don't take lightly. We celebrate the character of our people. We are also moving forward in discussions with new lenders for construction and discussed processes and timelines which will have more clarity in the next couple of months.

Chris Holmes gave an update on the writing of the bylaws and state that he should have a working document toward the end of the month to discuss at next month's strategic meeting. This stems from the "bylaw summit" the Elders had in October and we are committed to having these ready to present to the church body for discussion and approval late spring/early summer (May/June).

Brady Herbert discussed the ordination of a current member of the church who is completing his time at Truett Seminary. Several elders and staff volunteered to be a part of meetings this process will entail.

A schedule of 2017 strategic meetings was put forth and Brady Herbert highlighted that ongoing conversations about best uses of staff with regard to capacity and fit would be discussed with regard to everything from responsibilities to organizational chart. We also will read a Leonard Sweet book as an elder board and discuss key parts at the next two strategic meetings.

The needs of the body were discussed and the group closed with time in prayer.

Respectfully submitted,

Blair Browning


Minutes of the Board of Elders - December 14, 2016

January 13, 2017

A regular meeting of the elders of Harris Creek Baptist Church was called to order on Wednesday December 14, 2016, at 6:30 a.m. P. Michael Smith, Chair, presided. A quorum was present, including Brady Herbert, Mark Welstead, Blair Browning, Brad Lail, Chris Holmes, and Jim Underwood. In addition, Joey White and Kevin Jackson were in attendance.

P. Michael Smith opened the meeting in prayer.

The minutes from the November 9, 2016 elder meeting were reviewed and approved.

Joey White reviewed the financials for November for the church which were favorable in terms of the receipts and expenses compared to budget. It was noted that the budgeted offerings for December was very aggressive. The elders continue to appreciate the sacrificial stewardship of so many in our church body.

Brady Herbert gave an update on the possible hiring of a campus pastor for the Sunwest campus. No action is planned to be taken at this time.

Joey White gave an update on the physical expansion plans of our Sunwest campus. This update focused upon discussions with possible lenders and a new timetable for moving forward. We are awaiting more information from lenders to know when and how to proceed.

Joey White led a discussion and review of the proposed 2017 budget. This was approved by unanimous vote and will be presented to the church body on January 8 for a subsequent vote two weeks later.

P. Michael Smith presented proposed housing allowance amounts for eligible ministerial staff for 2017 (allocations that impact federal income tax consequences) and these were unanimously approved.

The needs of the body were discussed and the meeting closed in prayer.

Respectfully submitted,

Jim Underwood


Minutes of the Board of Elders - June 8, 2016

January 12, 2017

A regular meeting of the elders of Harris Creek Baptist Church was called to order on June 8, 2016, at 6:30 a.m. P. Michael Smith, Chair, presided. A quorum was present. In attendance were Blair Browning, Brady Herbert, Brad Lail, Chris Holmes, Mark Welstead, and Jim Underwood. Also in attendance were Jon Green, Drew Greenway, Rebecca Harris, and Joey White.

P. Michael Smith opened the meeting in prayer.

The minutes from the May 11th meeting were reviewed and approved.

Joey White provided a review of the May financials which were positive, with upward trends and favorable gifts and lower than budgeted expenses. The Our Turn campaign is going well with significant numbers of new members and others (who had not previously pledged) contributing.

Brady Herbert provided a preview of possible exciting new programs and points of emphasis being planned for the upcoming 2016-17 academic year. 

Joey gave an update on the UK training institute underway and shared some thoughts concerning possible expansion of this initiative in 2017.

Drew Greenway led a discussion concerning possible worship times at the two campuses for the upcoming year. No final decisions have yet been made as the staff is still weighing the pros and cons of various options.

We have scheduled a special elder meeting for June 22nd to review and discuss anticipated cost estimates for the expansion of the Sunwest campus.

The needs of the body were discussed and Jon Green closed the meeting in prayer.

Respectfully submitted,

Jim Underwood

 


Minutes of the Board of Elders - June 22, 2016

January 12, 2017

A regular meeting of the elders of Harris Creek Baptist Church was called to order on June 22, 2016, at 6:30 a.m. P. Michael Smith, Chair, presided. A quorum was present. In attendance were Blair Browning, Brady Herbert, Brad Lail, Mark Welstead, and Jim Underwood. Also in attendance were Joey White and Trent Horner as well as representatives of K4 (Keith Helpert and Andrew Lepert).

P. Michael Smith opened the meeting in prayer.

K4 presented a proposed budget for the expansion project. They also discussed areas in which they have managed to trim prior estimates for certain items as well as additional ways that we might be able to further reduce the budget for the expansion project. (In order to aid in reducing the overall cost of the project, K4 even unilaterally and generously decided to reduce their fees for the expansion.) After their presentation, Joey White led a discussion regarding the budget estimate. The overall estimate is within the range of the original estimates for construction presented to the congregation but we will continue to endeavor to reduce costs wherever possible without altering the scope or quality of the project envisioned. Further work on the construction budget will be undertaken by K4 with the subcontractors and with ongoing dialogue between K4 and Joey White.

Brady Herbert led a discussion concerning identifying possible new elders and a process for the selection. The elders covet the prayers of the body for wisdom in this process.

The needs of the body were discussed and Trent Horner led the elders in a closing prayer.

Respectfully submitted,

Jim Underwood


Minutes of the Board of Elders - July 13, 2016

January 12, 2017

A regular meeting of the elders of Harris Creek Baptist Church was called to order on July 13, 2016, at 6:30 a.m. P. Michael Smith, Chair, presided. A quorum was present. In attendance were Blair Browning, Chris Holmes, Brad Lail, Mark Welstead, and Jim Underwood. Also in attendance were Jon Green, Drew Greenway, Rebecca Harris, and Joey White.

P. Michael Smith opened the meeting in prayer.

The minutes from the June elder meetings were reviewed and approved.

Drew Greenway provided a review of his sabbatical from earlier this summer. Drew spent time attending other churches and a monastery during trips to Arkansas, Colorado, and California. Drew reflected on significant moments of silence, conversations with strangers he encountered, busy times with family, and the "power of the other"—God speaking through others. Drew expressed his thankfulness to the church for providing this time for renewal.

Joey White provided a very favorable recap on the church financials for the prior month with both giving and expenses being favorable relative to the budget.

Joey White discussed the time frame for significant next steps in the expansion process, including the completion of construction documents, the formal funding commitment, and the final bidding by subcontractors. K4 is doing a wonderful job trying to reduce costs on every aspect of the construction.

Drew Greenway and Rebecca Harris kicked off a spirited discussion concerning options for worship times in the Fall which will likely remain unchanged from the current schedule.

The needs of the body were discussed and Blair Browning led the elders in a closing prayer.

Respectfully submitted,

Jim Underwood


Minutes of the Board of Elders - August 10, 2016

January 12, 2017

A regular meeting of the elders of Harris Creek Baptist Church was called to order on August 10, 2016, at 6:30 a.m. Jim Underwood, presided. A quorum was present. In attendance were P Michael Smith, Chair, Blair Browning, Brad Lail, Brady Herbert, Chris Holmes, and Mark Welstead. Trent Horner was also in attendance. Drew Greenway, Rebecca Harris, and Derek Davidson joined for portions of the meeting.

Jim Underwood opened the meeting in prayer.

The minutes from the prior elder meeting were reviewed and approved.

Brady Herbert led a brief review of the July financial statements which were very positive, both in terms of offerings (over budget) and expenses (below budget). The elders are so grateful for the faithfulness of our covenant members.

Trent Horner presented two local missions opportunities: (1) a $10,000 donation to Jesus Said Love to assist in offsetting some of its costs in renovating office space where it will offer classes (for training, fitness, yoga, cooking and nutrition), provide space for employees, and provide retail space for women to sell merchandise they have created; and (2) a $20,0000 donation to Mission Waco to offset some of its start-up expenses related to completing its Jubilee Food Market to address a current "food desert" in North Waco (expenses related to build out and initial stocking of the store). Harris Creek has existing restricted funds that are to be allocated solely toward such non-budgeted mission projects such as these. Both Trent and Bethany Stephens were enthusiastic about these two particular opportunities to further our partnership with these two long-term ministry partners of the church. The elders elders approved the $10,000 donation. The other proposed donation will be considered on a later date.

Rebecca Harris alerted the group to the desire by numerous other churches to use certain artwork she has prepared in conjunction with various sermon series at Harris Creek. The elders authorized her to set up a mechanism whereby formal permission can be bestowed upon such churches. If any funds from such permission exceed $1,000, the elders will revisit with Rebecca whether any additional plans need to be made for allocation of such revenues.

Brady Herbert briefly alerted the group to some upcoming events, including the need to reschedule the next Strategic Elder Meeting until the evening of August 30th.

The needs of the body were discussed and Drew Greenway closed the meeting in prayer.

Respectfully submitted,

Jim Underwood